Auditing System for Toxic and Hazardous Wastes (THW) Treatment and Storage Facilities in the Philippines

Date posted: 
Nov 13 2008

THW storage and treatment facilities are periodically audited to assure that the wastes are properly stored, treated and disposed. The objective of the practice is to maintain an on-line record of the THW received, exported, treated, reused and recycled to facilitate auditing. Online and real time recording, together with the manifest system, minimizes fudging of inventory records and makes retrieval of necessary records convenient.

Responsible Party: 
Enforcement Agency
I. Objectives or Impact: 

THW storage and treatment facilities are periodically audited to assure that the wastes are properly stored, treated and disposed. The objective of the practice is to maintain an on-line record of the THW received, exported, treated, reused and recycled to facilitate auditing. Online and real time recording, together with the manifest system, minimizes fudging of inventory records and makes retrieval of necessary records convenient.

Sector/subsector:

The practice covers THW storage and treatment facilities.

II. Description of the Good Practice (Outputs): 

When the THW storage treatment facility receives the wastes, it returns a manifest confirming that it has received the wastes. Relevant data, such as the quantity and type of wastes, are automatically registered. The inventory of the facility is also automatically upgraded. The system also informs the authorities regarding outbound flows of the facility, like exporting, treatment, and selling of wastes. Similar with inbound flows, the inventory is also automatically adjusted.

At the same time, the system also recognizes tasks or flows outside the set conditions. For example, if the quantity or quality of wastes reported as being treated, re-used or recycle is outside its capabilities, a warning is flashed on the log and the inventory is not adjusted. When wastes are exported, the inventory is adjusted only when the wastes have been manifested as loaded or accepted by the shipper.

Monitoring of flows is also made easy by the system. When the inspectors audit the THW storage and/or treatment facility, a real-time inventory log guides the inspectors.

III. Outcomes or Results: 

Under the existing system, there is little guidance to the inspector on the quantity of wastes delivered, shipped out or whether the wastes are illegally dumped. Given this new system, it is difficult for the THW storage and/or disposal facility to dump the wastes as it has to account for the physical presence of the THW. One of the shortcomings of the system is that it does not differentiate treatment, reuse, and recycling of THW, with actual withdrawal and/or illegal disposal of the THW. However, this practice is a significant improvement of the existing practice.

IV. Essential Elements for Success: 

Policy Framework: Enabling Policy, Regulation, Inter-agency/Multiparty Agreements

The reporting obligations of the THW storage and/or disposal facilities were revised to reflect the record keeping and auditing requirements.

Human Resources and Skills

The system requires personnel skilled in encoding the THW delivered by the transporter. A dedicated staff is also necessary to retrieve the periodic reports on the quantity of wastes exported, treated, reused and recycled. In the case of THW recycled and reused, a staff is also needed to issue the notification to the buyer that they have purchased specific quantities and quality of materials derived from specific THW.

Material and Resources

The main requirement is an Internet connection in each of the THW storage and disposal facilities. The environmental management bureau must have a server, Internet connections and sufficient terminals for the encoding of the data.

Institutional Support

The development of the software was provided by the UNDP while the World Bank provided the server.

Planning, Scheduling or Sequencing of Activities (if applicable)

V. Further Information: 

References and Publications:

Revised DAO
Inogy Consultants